(Temporary) Job Posting: Executive Assistant, Association for Women's Rights in Development; Toronto Onotario

See the full posting here.

The Association for Women's Rights in Development (AWID). Toronto, Canada.
Closing date: January 16, 2011.

Overview:

Please note that this role is covering a maternity leave from February 2011 to May 30, 2012.
The Association for Women's Rights in Development (AWID) is an international feminist organization working to strengthen the voice, impact and influence of women's rights advocates, organizations and movements internationally.
Every three years, AWID organizes an International Forum on Women’s Rights and Development. The largest recurring event of its kind, the AWID Forum brings together close to 2,000 women's rights leaders and activists from around the world to strategize, network, celebrate, and learn in a highly charged atmosphere that fosters deep discussions and sustained personal and professional growth. The next AWID Forum will be in April 2012 in Istanbul, Turkey.
The Executive Assistant (EA) supports the Executive Director’s (ED) work to ensure the overall smooth planning and implementation of programmatic and staffing activities at AWID. The Executive Assistant provides important and sensitive support to the ED and the organization. Often the first point of contact for the ED, the EA is expected to handle information in complete confidence and with discretion. Further, the Executive Assistant must work capably at all levels within AWID including the Board, all external partners, funders and the AWID constituency.
Reports to: Executive Director

Responsibilities:

• Provides executive level support to the Executive Director; oversees the ED’s agenda, emails and correspondences, books appointments and travel itineraries, coordinate visa and residency matters, etc.
• Organizes logistics of Board meetings (including flights, per diems, interpretation hotel, meeting space, etc.)
• Minute taking during Board and committee meetings; producing post-meeting reports
• Receiving, compiling and producing first draft of ED report to the Board and other documents as needed
• Compiles and coordinates the required Board meeting materials - putting together the board member’s packets (including submitting purchase request in line with approved budgets, photocopying or coordinating copies/printing of required materials)
• Calculates required reimbursement or per diem amounts for meeting participants, in line with AWID Financial Policies & Procedures, and submitting calculations for approval

Qualifications:

Experience:
4 to 6 years experience:

• in the non-profit sector
• in positions focusing on administrative and logistical support
• coordination of projects and activities
• working in a multi-cultural team

Academic Qualifications:

• Post secondary education
• Courses or certificates in women's/feminist studies, administration, international development, or non-profit management are considered assets

Expertise and Skills:

• Strong knowledge of general office procedures involving meeting logistics, travel arrangements, and administrative tasks
• Able to write and format moderately complex correspondence, including memos, letters, etc.
• Excellent writing skills, including proper spelling, grammar, and punctuation
• Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision
• High level of sound and independent judgment, reasoning, and discretion
• Previous experience in handling confidential or sensitive information
• Able to maintain filing systems and basic databases
• Superior telephone manners and strong interpersonal skills
• Strong verbal skills to communicate with all levels of the organization
• Keeps thorough records, maintains a clear and organized filing system, and is highly organized while managing multiple projects
• A creative individual, with a positive attitude and strong interpersonal skills; has enthusiasm for and experience in team building
• Detail-oriented and thorough when completing tasks
• Able to juggle multiple tasks and projects while meeting all deadlines
• Able to successfully work with groups with multiple interests, objectives and perspectives
• Demonstrates good judgment and effective decision making skills
• Event planning experience and strong coordination skills
• Advanced technical skills in office software including MS Word, Excel, Powerpoint, Outlook.
• Good knowledge of PC and Mac operating systems
• Able to work independently and as part of a team

Knowledge & Other Requirements:

• Able to travel internationally (approx. 2-3 weeks per year)
• Committed to the principles and values of feminism, anti-discrimination and anti-oppression

Assets:

• Experience working in a similar role with a non-profit organization(s)
• Professional development courses/workshops in non-profit management, women’s studies, and/or administrative studies
• Bilingual in English/Spanish or English/French

Please download a complete job description:

Executive Assistant_JDNov2010.doc 72.00 kB

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To Apply:

Please send:

1. Current CV and cover letter (addressing how you meet the necessary qualifications and outlines why you want to work for AWID)
2. The exact source/location you saw the advertisement for this position

Fax: +416 594 0330
E-mail: jobs@awid.org (please include “Executive Assistant” in the subject line of the email)
No phone calls please. Only email and faxed applications will be accepted. The application closing date is Sunday, January 16, 2010. We thank all who apply, but only shortlisted candidates will be contacted. AWID encourages, promotes and supports diversity in all aspects of its work.
To learn more about AWID and our programs, please visit our website at www.awid.org.