Job Posting: Administrative Assistant, The International Center for Research on Women (ICRW), Washington DC

See the original posting here.

The International Center for Research on Women (ICRW). Washington, DC, USA.

Summary:

Job Location: Washington, D.C.
ICRW currently seeks an administrative assistant to provide administrative and programmatic support to the vice president of the research innovation and impact (RI2) division, RI2’s team members and the RI2 portfolio of work.

Primary Duties:

The administrative assistant will be responsible for supporting and backing up the vice president RI2 on her tasks and responsibilities as needed; maintaining a pulse on daily needs and priorities, helping to facilitate management and programmatic tasks, and serve as her liaison with staff.

• Duties will include (but are not limited to) helping the vice president organize and execute her weekly, monthly, and quarterly work plans; management of her e-mail to channel, prioritize, respond, and file as appropriate; and calendar management, meeting scheduling and coordination for the vice president.
• Duties also include updating and managing the division and project budgets and supporting the vice president on financial planning.
• The incumbent will play an administrative and program support role in various RI2 projects, provide proposal development support (e.g., basic research, collation of materials, document formatting, etc.), undertake web and literature searches, synthesize research materials, project notes, prepare PowerPoint presentations, and other support needed by the vice president and team members. S/he will also provide travel and expense management support for the team.

Required Skills:

• Excellent organizational skills, with the ability to prioritize multiple tasks and meet deadlines is essential; as well as a strong attention to detail and the ability to consistently deliver high quality on both administrative and program work.
• You must be a team player with the ability to work independently and under pressure, as well as to contribute to the vice president’s and team members' work on short notice.
• Strong written and oral communication skills are required, as well as strong interpersonal skills to work effectively with team members at all levels throughout the organization.
• Computer literacy is required to include a proficiency in the MS Office Suite (Outlook, Word, Excel, PowerPoint), and Internet applications including online database applications (e.g., MEDLINE, POPLINE).

• Our ideal candidate will havea bachelors degree or more and a minimum of three (3) years experience providing complex administrative support to an executive and a department of senior professionals.
• The ability to handle confidential and sensitive data with tact and maturity is absolutely essential. You must be a self-starter with a high degree of initiative and a proven proactive approach to the work.
• The ability to support the broad range of responsibilities associated with support of a multiple staff at varying levels within a department is essential.
• Demonstrated willingness and ability to do a range of activities—from basic administrative work to management support, to more substantive tasks—on a regular basis is required.
• Experience working in a research organization is a plus.

To Apply:

If you feel your credentials are a match for our requirements, please submit a cover letter, resume, and 1–2 writing samples and salary requirements as an e-mail attachment to Human Resources at jobs@icrw.org.
Please indicate "AA" in the subject line of email.
Due the large volume of responses we receive for ads, ICRW is not able to provide candidacy status on an individual basis.Only candidates selected for an interview will be contacted. Relocation assistance is not available for this position.
Website: http://www.icrw.org/careers/administrative-assistant