Job Posting: Program Manager, International Rescue Committee, New York City

See the original posting here.

The International Rescue Committee (IRC). New York, NY, USA.

Background:

The IRC Child and Youth Protection and Development (CYPD) Unit currently has programs in conflict and post conflict situations in over 20 countries around the globe. Our programming approach is one that promotes and supports the realization of the rights of children and young people. Programs include formal and non-formal education, life skills, vocational training and enterprise development for youth, as well as holistic support for children involved in the worst forms of child labor.  All programs adopt an approach that is designed to promote the psychosocial well-being of conflict-affected children and young people and include expanding opportunities for participation. 

Scope of Work:

The CYPD Program Manager’s primary responsibility is to oversee the CYPD budget and tracking of grants.  S/he also provides general support to the technical unit (TU).  This includes carrying out administrative tasks for the Director, Senior Technical Advisors, Technical Advisors and Consultants.  The position reports to CYPD Director.

Responsibilities:

Budget Responsibilities (50-60% time)

• Regular management of all grants in CYPD TU budget (50-60% time):
  • Review, track and analyze expenditures for CYPD-wide grants;
  • Partner with with sector Program Managers to review and analyze expenditures of sector specific grants in relation to TU BVAs provided by Finance; 
  • Identify and resolve any problems or inconsistencies with Finance and relevant departments; 
  • Report budget activity, problems and proposed solutions to Director.  
  • Recommend cost-saving measures to maximize TU unrestricted funding. 
• Provide technical support to Director in development of annual CYPD budget and reforecasting processes. 
• Manage TETRA system for the unit: ensure timely submission of monthly timesheets; ensure all STAs/TAs have relevant grants assigned to them; track and maintain records on the CYPD global TETRA portfolio system.  
• Respond to ad hoc budget related requests from within CYPD and outside the Department.  
• Assist with day-to-day management of contracts, payments and other tasks for CYPD consultants;

Administrative Responsibilities:

• Assist with travel logistics, planning, reporting and additional support as needed;
• Support, coordinate and help with CYPD meetings, workshops and conferences, including agendas, logistics, minutes;
• Assist with tracking the review of proposals and reports as well as timely submission of these proposals and reports;
• Support orientation of TU headquarters and field staff; including as acting as training focal point for OTIS;
• Assist with the development, update and the dissemination of CYPD communications materials for external audiences;
• Maintain the Unit calendar, travel schedule and other planning systems;
• Assist with HR hiring processes;
• Serve as liaison to CYPD TU staff (Senior Technical Advisors, Technical Advisors, etc) not based in New York and follow-up with their requests (TERs, TETRA, etc) as needed; 
• Maintain monthly skypack system, sending out reminder, sending out skypacks;
• Maintain/improve the CYPD filing system (electronic and paper) and portfolio of programs;
• Any other duties as required by the Unit, as requested by the Director.

Requirements:

• Bachelor’s Degree preferably in a related field, International Affairs, Education, Social Work, etc.;
• Minimum 1-2 years related non-profit and/or administrative work experience; international work experience a plus;
• Experience in grants management a plus;
• Solid organizational and administrative skills, with a proven ability to prioritize projects with attention to detail;
• Proven writing and editing skills: the ability to draft and edit reports, memos, and letters; 
• Excellent interpersonal and communication skills: the ability to successfully and effectively liaise with a variety of people in a multi-cultural environment;
• Flexible work attitude: the ability to work productively in a team environment and the ability to problem solve with minimal guidance;
• Excellent Computer skills: MS Word, Excel, and database software;
• Foreign language fluency (especially in French, Arabic or Pashto) a plus;

To Apply:

Please apply at:
http://tbe.taleo.net/NA2/ats/careers/requisition.jsp?org=IRC&cws=1&rid=7200