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Community Legal Services, Inc. is seeking an Office Operations Manger to develop, strengthen and implement effective operational systems that help CLS to fulfill its vision and mission. CLS is a non-profit law firm in Philadelphia with two offices that annually represents over 18,000 Philadelphians obtain equal access to justice by providing them with advice and representation in civil legal matters; advocating for their legal rights; and conducting community education about the legal issues that affect them.
The Office Operations Manager is in integral member of the administrative team whose position will insure that the back office operations of CLS are seamless and professionally executed at all times. Responsibilities for the position include:
• Managing a team which includes receptionists and administrative support in two offices.
• Managing purchases & budgets for all expenses related to office operations and building facilities
• Overseeing the facilities operations, including building and equipment maintenance and repair, and security and safety.
• Managing daily workflow of mail
• Ordering of equipment and supplies
• Managing clerical support for both offices.
Qualifications:
The ideal candidate for this position will have a Bachelor’s Degree and a high level of professionalism and enthusiasm. A minimum of five (5) years of administrative experience with a demonstrated history of increased responsibility. The Office Operations Manager position is very hands-on, interactive, and involves general handiwork.
The candidate must demonstrate competency in the following areas:
• Organization. Keeps track of projects and deadlines.
• Problem-solving. Approaches challenges in creative ways and finds thoughtful solutions.
• Strong oral and written communication skills.
• Attention to detail. Thinks critically about the details of a task at hand.
• Flexibility. Is able to adjust expected tasks and schedule to the updated priorities.
• Dedication to mission. Has a genuine interest in legal services
• Collaboration. Works with teammates and is responsive to feedback.
• Attitude. Is willing to go above and beyond the requirements of the job to be innovative and support the organization and have the ability to relate to a diverse staff and client community.
• Technology. Easily uses technology to accomplish work. Strong demonstrated skills in the Microsoft Office Suite required
To Apply
Send cover letter and resume to:
Carol Horne Penn, Deputy Director
Community Legal Services
1424 Chestnut Street
Philadelphia, PA 19102-2505
Email preferred: jobs@clsphila.org
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