Administrative Assistant: International Relief and Development, Arlington VA

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International Relief and Development is seeking an Administrative Assistant III who provides analytical and specialized administrative support and information management to relieve Chief, Business Development of complex and advanced administrative duties. Additionally, maintains a high standard of professionalism, efficiency, personal communication, discretion and independent judgment. Essential Job Functions: Preforms a wide range of administrative as well as general support duties of a highly responsible and confidential nature; Works independently with only general guidance on a variety of special projects with considerable latitude for independent judgment and initiative; Screens, prioritizes, directs and archives mail. Flags important information. Forwards informative materials to appropriate contacts and follow up on pending mail/ email; Coordinates calendar and appointments and organizes business meetings in a variety of venues. Frequently coordinates meeting with people from multiple locations; schedules meetings and sets up video/ audio/ net conferences; Provides administrative assistance for on and off-site meetings involving people from multiple locations; Prepares, processes and follows up on expense reports, invoices, and requests for payment; Composes both routines and non-routine correspondence (e.g. minutes, announcements, etc.). Researches prepares and edits presentations and special projects as needed; Establishes, manages and maintains an effective file system; Coordinates with departmental staff to review consultant contracts and invoices, track consultant deliverables, and organizes all within a database; Greets and attends to visitors; and Other duties as assigned.

REQUIREMENTS: High School Diploma or equivalent with 5+ years Administrative Assistant experience with increasing responsibility in a professional office environment. Excellent grammar and language skills, accurate spelling and proofing skills. Advanced knowledge of Microsoft Office Suite. Preferred Skills & Experience: Bachelor's degree in Business Administration or related field. Success Factors: Excellent written and verbal communication skills. Excellent visual attention to detail. Proven ability to learn quickly, take initiative, and be accountable for results in a fast-paced, fluid and challenging work environment. Have a high priority on attention to detail and organization. Demonstrated ability to work as part of a team and in coordination with others. Ability to maintain strict confidentiality and represent IRD at the highest level. Travel Requirements: None. Physical Requirements: Normal Office Conditions. TO APPLY: Please apply on-line through the "Careers" section of our website at www.ird.org/careers.